Built for COP32 · Addis Ababa · November 2027
Run the whole event,
not just the sign-up form.
EventFlow handles registration, the published agenda, QR check-in at the door and the on-demand replay library afterwards — in one place, for one price, without stitching four tools together.
Free plan, no card required. Your first event can be live today.
Green Horizons Pavilion
African Climate Finance Forum
Checked in
Amina Yusuf · UNDP
246
checked in · 78%
One platform for the whole arc of an event
Most tools cover one slice and hand you a spreadsheet for the rest. EventFlow carries the same attendee record from sign-up through the door to the replay page.
People register
A branded event page with your agenda, speakers and venue. Attendees sign up in under a minute and get a QR ticket by email. Capacity and waitlists are handled for you.
- Custom registration questions
- Capacity limits & automatic waitlist
- Confirmation and reminder emails
You run the door
Staff scan tickets with the phone app or any browser. Duplicates are flagged instead of silently accepted, so two doors can run at once without double-counting anybody.
- Scanner app for iOS & Android
- Door and per-session check-in
- Live attendance as it happens
The content keeps working
Attach a recording link to each session and EventFlow assembles a replay library that keeps your agenda's structure — browsable by session, not one endless stream.
- YouTube-backed session replays
- Public or ticket-holder only
- Attendance data you can export
Checking in to
Door — whole event
37
this shift
Point at the attendee's QR ticket
Scanner app · iOS & Android
A door team that has never used your software before
Volunteers get one screen: point the camera at a badge, read the colour. Green is in, amber has already been scanned, red needs the help desk. No training required, and no way to accidentally edit your program.
- Point it at the door, or at one session in the agenda
- Duplicate scans are reported, never silently accepted
- Undo a mis-scan without leaving the queue
- Torch, manual code entry and a searchable attendee list for damaged badges
No phone to hand out? Check-in also runs in any desktop browser from the dashboard.
Everything an organizer actually needs
Built for the fringe programs around a summit — pavilions, receptions, briefings and launches — and equally at home at any conference.
Agenda & sessions
Multi-day, multi-track programs with rooms, speakers and per-session capacity. Publish it and the public page updates instantly.
QR tickets
Every registration gets a unique code, an emailable ticket page and a QR that works from a phone screen or paper.
Speakers & tracks
A reusable speaker directory with photos and bios. Assign people to sessions as speaker, moderator or panelist.
Attendance analytics
Turnout rate, no-shows, per-session numbers and a CSV export for your sponsor and funder reports.
Your own event site
A public page per organizer and per event, with your name in the URL — no attendee login required to browse or register.
Team, roles & billing
Invite staff with scoped roles: door volunteers can check people in without being able to edit your program.
Live in four steps
- 1
Create your event
Dates, venue, capacity and a description. Add tracks and sessions as the program firms up.
- 2
Publish and share the link
Your event page goes live with the agenda and a registration form. Share it anywhere.
- 3
Scan people in
Hand your door team the scanner app. Watch turnout climb in real time from anywhere.
- 4
Publish the replays
Drop in the recording links. Attendees — and everyone who missed it — browse sessions on demand.
Questions organizers ask
Your next event deserves better than a spreadsheet
Set up an event, publish the page and start taking registrations today. Upgrade only when you outgrow the free plan.